Private Limited Co Registration


Private Limited Company registration is the process of incorporating a business entity that is privately held by a small group of individuals, known as shareholders. This legal structure provides limited liability to its owners and ensures a clear distinction between personal and business assets. The registration involves filing necessary documents with the appropriate government authorities, defining the company’s objectives and rules in the Memorandum and Articles of Association, and obtaining a Certificate of Incorporation. Private Limited Companies are popular due to the limited liability protection, ease of raising capital, and flexibility in operations.


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Company Registration Process in India .

Step 1: Acquire DIN & DSC of Promoters

All directors of a Private Limited Company must have their DIN or Director Identification Numbers before the process of company registration begins. To apply for Director Identification Number, applicants can submit form DIR-3 on the MCA website with documents like PAN, Address Proof and Photograph. Also, the authorised director must have a Digital Signature of Class 3 to certify the online company registration application.

Step 2: Select & Reserve Company Name

The name of your company cannot just be a random word. It must represent your brand and business activity to be recognizable by your customers appropriately. Additionally, the name must also comply with the MCA guidelines and must not be similar or identical to the name of an existing Company, LLP, or a registered trademark. You can approach us to check the validity of your company’s name before registration. After you’re sure that your company’s name is valid, get it approved and reserved by the ROC.

For reserving the company’s name, an application in SPICE Plus PART A form can be filed to the ROC. The applicant can propose two names per application at a fixed government fee of Rs.1,000. After thorough examination of the proposed names, the ROC is going to reserve the one that’s valid and available for the company. Upon Name Reservation, the company receives a Name Approval Letter, valid only for the next 20 days. The applicant must make sure that the Company Registration process gets completed within the validity period.

Step 3: Draft MOA & AOA

MOA and AOA of the Company are two important legal documents that must be submitted to the ROC for registration. These must be drafted on a stamp paper of appropriate value, and signed by all shareholders in the presence of a Public Notary. The Notary will then stamp the documents on which stamp duty and notary charges will have to be paid. MOA, also called a company’s charter, contains its basic legal information. AOA on the other hand contains the rules and regulations of internal management.

Step 4: File SPICE Plus Application

SPICE Plus or INC-32 is a web-based application submitted for company registration in India. It is divided into PART A & PART B. As mentioned earlier, PART A is filed for Name Approval of a Company. PART B, on the other hand, is an integrated application used for company incorporation. You can fill out this form and submit it on the MCA website to get your company registered by the ROC.

Step 5: Get Company Registration Certificate

The SPICE Plus application, with all the documents and fees, gets examined by the ROC. Upon successfully verifying all the information, the ROC proceeds with the Company Registration process. It registers the company and issues a Certificate of Registration in its name. The Certificate of Registration contains the CIN or Corporate Identification Number as the unique identifier of the company. Also, along with the Certificate, the Company is allotted a PAN and TAN in its name.

Documents Required For Company Registration.

    1.Proof of Identity:-

  • Copies of identity proof such as passport, driver’s licenses, or national ID cards for all directors and shareholder.


2. Proof of Address:

  • Documents like utility bills, bank statements, or rental agreements as proof of address for all directors and shareholders.


     3. Registered Office Proof:

  • Documents proving the registered office address of the company, such as utility bills or rental agreements.


     4.PAN (Permanent Account Number) of Directors:

  • PAN cards of all directors.


    5. Details of Shareholding:

  • Information on the shareholding pattern of the company.


     6. DSC (Digital Signature Certificates)

  • DSC of all directors

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