Manage Exhibitions. Simplify Compliance. Amplify Business.
One suite for registrations, stall booking, invoicing, visitor check-ins, CRM, accounting, marketing, HR, and post-event business opportunities.
“Saving Mantra transforms exhibitions from paperwork-heavy events into seamless digital experiences — from registration to revenue.”
— Sumit, Saving Mantra Solution Pvt Ltd.
🌟 Introduction & Context
Organizing an exhibition or trade fair today is no longer just about logistics — it’s about data, compliance, engagement, and profitability. From pre-event registrations and stall allocations to sponsor management, finance, and analytics — organizers juggle hundreds of tasks that demand precision, transparency, and real-time coordination.
Saving Mantra Solution Pvt Ltd brings all of this together with a comprehensive Exhibition Management Suite — blending our existing Registration & Compliance Services with a full suite of enterprise-grade business tools.
🧩 Core Services & Tools for Exhibition Organizers
📝 1. Registration & Compliance
- Online exhibitor/sponsor/visitor registration
- Integrated payment gateway
- PAN/GST verification & e-invoicing
- Statutory filings & automated reminders
Outcome: Compliant, paperless events.
💳 2. Receipt & Payment Mgmt
- Central revenue dashboard
- Track stalls, sponsors, ads, tickets
- Vendor payouts via bank
- Tally/ERP sync
📇 3. RSVP & Badge
- Online RSVP for VIPs
- QR-based check-in
- On-site badge printing
- Footfall analytics
📊 4. Accounting & Bookkeeping
- Multi-bank linkage
- Invoice & vendor billing
- Expense categorization
- Event-wise P&L, TB, audit
🧾 5. CRM & Exhibitor Manager
- Profiles for exhibitors/sponsors
- Lead capture from QR & web
- Follow-ups & upsell
- Satisfaction surveys
📣 6. Digital Marketing
- FB/IG/Google campaign panel
- WhatsApp / Email / SMS invites
- Post-event feedback
- ROI reporting
🛍️ 7. Online Store & E-Com
- Sell tickets & merchandise
- UPI/card checkout
- Co-branded exhibitor stores
- Logistics integration
👥 8. HR & Payroll
- Staff & volunteer profiles
- Shift-based honorarium
- Role-based access
✅ 9. Compliance Tracker
- TDS, GST, PT reminders
- Vendor payment compliance
- Quarterly/annual summaries
🧮 10. Financial Planner
- Venue/design/marketing budgets
- Predict sponsorship & ticket revenue
- Budget vs actual dashboards
🧠 11. SOP Builder
- Standardize operations
- Stall allotment templates
- Security & IT checklists
📋 12. Task & Team
- Task assign & monitor
- Daily action reports
- Ops, marketing, finance teams
🌐 13. Business Opportunity Finder
- Match exhibitors to partners
- B2B prospects post-event
- Franchise/investor pipeline
💼 Service Packages
| Category | Event Scale | Annual Revenue | Tools Included |
|---|---|---|---|
| Starter | Local exhibitions, < ₹50L | < ₹50,00,000 | Registration, Receipts, Accounting, Compliance Tracker |
| Growth | City-level expos, ₹50L–₹3Cr | ₹50,00,000 – ₹3,00,00,000 | + CRM, Digital Marketing, E-Commerce, Accounting ERP |
| Enterprise | National exhibitions, ₹3Cr+ | ₹3,00,00,000+ | All modules + Multi-branch ops, API integrations, CA compliance access |
🚀 10 Real Case Studies — How Saving Mantra Empowers Exhibition Organizers
Click to expand each scenario.
🏛️ Case Study 1: Seamless Registration & Compliance — Maharashtra Industrial Expo, Pune
▼Challenge: Manual stall registration and inconsistent GST filings.
Solution: Online registration + GST e-filing integration.
Outcome: 1,200 exhibitors onboarded digitally; 100% compliant event.
💰 Case Study 2: Revenue Transparency — Home Décor Exhibition, Ahmedabad
▼Challenge: Multiple payment sources, unclear reconciliations.
Solution: Multi-bank linkage and automated receipt/payment tracking.
Outcome: Daily dashboards; ₹8Cr revenue reconciled in real-time.
🧾 Case Study 3: Exhibitor CRM — Textile Traders Fair, Surat
▼Challenge: Low re-participation.
Solution: CRM reminders, loyalty, referral follow-ups.
Outcome: 65% repeat exhibitors year-on-year.
🎫 Case Study 4: Check-In & Badge — Startup Connect Summit, Bengaluru
▼Challenge: Long queues at gates.
Solution: QR-based check-in + on-site badge printing.
Outcome: 75% faster entry, real-time attendance analytics.
🛍️ Case Study 5: E-Commerce Integration — Art & Handicraft Expo, Jaipur
▼Challenge: Artists needed post-event sales.
Solution: Online store linked to dashboard.
Outcome: ₹12L post-event sales, global reach.
📊 Case Study 6: Accounting Automation — Real Estate Expo, Mumbai
▼Challenge: Manual bookkeeping and vendor payouts.
Solution: Accounting ERP + Tally auto-sync.
Outcome: Accounts closed in 5 days instead of 1 month.
📣 Case Study 7: Digital Promotion — Wellness & Lifestyle Exhibition, Delhi
▼Challenge: Low visitor turnout.
Solution: Integrated digital ads via expo dashboard.
Outcome: 2.3× rise in registrations, lower CPL.
👥 Case Study 8: HR & Payroll — Auto Expo Support Team (Vendor)
▼Challenge: 300+ temp staff across 4 days.
Solution: Attendance & payout tracking.
Outcome: Zero payroll disputes, same-day settlement.
🧮 Case Study 9: Financial Planning — Education Fair India
▼Challenge: No clear budget visibility.
Solution: Budget analyzer module.
Outcome: 20% lesser unnecessary expenditure.
🌐 Case Study 10: Partner Network — Startup Showcase, Hyderabad
▼Challenge: Exhibitors wanted business leads post-event.
Solution: Linked to Saving Mantra’s Business Opportunity Finder.
Outcome: 40 partnerships and ₹2Cr+ deals in 3 months.
🔒 Why Organizers Choose Saving Mantra
- ✅ End-to-end digital workflow from registration to ROI
- ✅ Centralized data and compliance visibility
- ✅ Real-time insights for sponsors and exhibitors
- ✅ Seamless accounting and reconciliation
- ✅ Customizable branding and ticketing
- ✅ Dedicated advisor support
🌐 Conclusion
Exhibitions are not just about footfall — they’re about ecosystems. With Saving Mantra, organizers manage every touchpoint — from entry gates to bank accounts — with total confidence and compliance.
“From RSVP to ROI — one platform, infinite exhibitions.”
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